So it's vital that you get it right. Plain English Campaign has led the way in the field of clear communication. The Campaign edits and designs documents for the country's largest organisations and runs hundreds of training courses every year.
Now Plain English Campaign has used all their experience to put together this teach-yourself course on writing reports in plain English. So what is plain English? It is a message, written with the reader in mind and with the right tone of voice, that is clear and concise. We're not going to join in the argument about 'what is a sentence? Just think of it as a complete statement that persuasive essay for kids stand by itself.
Most experts agree that clear writing should have an average sentence length of words. This does not mean making every sentence the same length. Be punchy. Vary your writing by mixing short sentences like the last one with longer ones like this onefollowing the basic principle of sticking to one main idea in a sentence, plus perhaps one other related point.
You should soon be able to keep to the average sentence length - used by top journalists and authors - quite easily. At first you may still find yourself writing the odd long sentence, especially when trying to explain a complicated point.
But most long sentences can be broken up in some way. Here are some examples. Split them where suitable by putting in full stops. You may need to put in or take out words so that the new sentences will make sense. But don't change anything else.
I raised your difficulty about arriving ready for work on time and pointed out that your managers had done their best to take account of your travel problems and you had agreed with them that the Green Lane depot was the most convenient place for you to work, however, your initial improvement was short-lived and over the past two months your punctuality has dropped to a totally unacceptable level.
I do not seem to have received the information required from you to set up your budget scheme, and I now enclose the relevant form and ask that you fill it in and return it. If you could let me have the latest typed version of the form in the next seven days, whereupon I suggest we meet here on 19 December to finalise the text so that you could then give me an estimate of the cost of producing a typeset proof.
I refer to the earlier notice served in respect of your account as the arrears now amount to the sum shown above, you leave me with no alternative than to commence court action and details of your account have been referred to the company's solicitor.
Do you want your reports to how to write a consultancy report active or passive - crisp and professional or stuffy and bureaucratic? Well, this is where we have to get grammatical. Most people know that a verb is a 'doing' word, like 'make', 'do', 'play', 'talk' or 'write'. There are many ways to split verbs into different categories, but we're just going how to write a report consider the difference between active and passive verbs.
Passive verbs make writing duller and harder to understand. Active verbs make writing livelier and more personal. But what are active and passive verbs? Let's take a simple sentence: 'The boss slammed the door. Here, we can call the boss 'the doer'. The verb is 'slammed'. And the door is what we can call 'the thing'.
In almost all sentences that contain active verbs, the doer comes first, then the verb and then the thing. There will probably be lots of other words as well.
How to write report card comments
For example: 'The boss, in a fit of temper, slammed the door to the outer office. With passive verbs, the thing comes first: 'The door was slammed by the boss. Remember that the doer is not always a person and the thing is not always a thing! And remember 'passive' has nothing to do with the past tense.
Here are some more examples of sentences containing passive verbs. Our 'active' versions are underneath each one. Sentences with passive verbs can make sense without having a doer. For instance, 'the door was slammed', 'the cheque had been cashed' and 'the report is being written' all leave out the doer.
People used to officialese often write reports that are full of passive verbs, with sentences like these. Neither of these sentences has a doer. So the reader may be left asking, 'Who visited the sites? Changing to active verbs reveals the 'doers' and sharpens up dull and unclear sentences. You will notice that in the last sentence we have used an active verb instead of 'an awareness of'. As we shall see later this is an example of changing a 'nominalisation' into a verb. There is another how to write a research report of spotting passive verbs which is especially useful when the doer isn't mentioned in the sentence.
First, passive verbs almost always have one of the following words added on - be, being, am, are, is, was, were, will be. They are all formed from the verb 'to be'.
The difference between active and passive verbs is not easy to grasp. So if you are confused, read this section again. If you are not, spot the passive verbs in the following examples and change the sentences around so that they use active verbs. The tax disc was sent to you at the address on your application form but it was returned by the Post Office as undeliverable mail.
In the Investment Account Statement which was sent to you recently, it was indicated by us that we would write to you again concerning the monthly interest that has been paid to you under the terms of your account. Advice must also be sought from any other professional likely to how to write a report relevant information.
If there is anyone whom you think should be consulted, for example a specialist doctor your child is seeing, please let the Area Education Office know. Every professional whose advice is sought will be sent a copy of any information that is provided by you. Write with your reader in mind. If you want to encourage people to read your report, give them a piece of writing that is lively and readable. Imagine you are presenting your report to your reader yourself. Think carefully: What do they know already?
What do you need to tell them? Talk directly to your readers in language they understand. You will find that using shorter sentences and active verbs will already have made a difference.
How to write report on guest lecture
As we said earlier, reports used to be full of passive verbs. This allowed the writer to remain anonymous by leaving out the doer. They used phrases like:. The reason or excuse for this used to be that the writer was writing on behalf of the organisation. But usually everyone knows who has written the report, who interviewed people and so on. Let the readers know there is a person behind the print. It's not just friendlier; 'I', 'you' and 'we' are also usually easier to understand.
Use phrases like:. Obviously how to write a physical security report will use 'I' if the report is all your own work, and 'we' if you are reporting on a team effort. Say exactly what you mean, using the simplest words that fit. This does not necessarily mean only using simple words - just words that the reader will understand. At the end of the course is a list of a few of the words that we suggest you avoid. But for most words you will have to decide yourself whether they are suitable.
There is no set work report format since each one needs a unique style and structure. They key thing to keep in mind is why your boss needs the report. Focus on giving her the precise information she needs to make a well-considered business decision. It is crucial that you understand why you are writing the report or you may include incorrect information. Be direct and ask your supervisor what he is going to do with the report. Is it for his eyes only or will he be distributing the report to higher-ups or multiple departments?
Will a strategy person be reading it or a numbers person? Remember, you may not be writing just for your boss. For instance, workers can't be required to do prep work or clean up outside their paid shifts. What's more, employers should be wary of any request to be paid in cash or off the books. Employers can get in hot water for failing to withhold payroll taxes, and they could also be on the hook for other penalties if the employee files a complaint saying they weren't properly compensated.
Hiring independent contractors instead of employees is one way businesses can keep costs down. It allows them to avoid paying benefits and some employment taxes. However, businesses may classify workers as independent contractors when they are actually employees. Under the NLRA, employees are given wide latitude to talk about their employers publicly, including on social media. That's because trying to curtail worker communications can be seen as an illegal attempt to prevent them from unionizing or organizing.
Threats of violence, harassing behavior and maliciously false statements could be grounds for discipline or dismissal from a job. An employer has an obligation to ensure its workplace is a safe environment and that worker complaints are handled in an appropriate manner. Some states also require companies provide sexual harassment training to workers or supervisors.
Companies may directly or indirectly discourage employees from reporting problems, and many lack a clear code of conduct for their staff. The EEOC says a hostile work environment is created when a person must endure offensive conduct as a condition of continued employment and the conduct is severe and pervasive enough that a reasonable person would find it intimidating, hostile or organisational buying process essay. Under this definition, a single inappropriate comment from a co-worker probably doesn't meet the criteria of a hostile workplace.
Board Report Template and Outline
How to write report on guest lecture, there are some cases in which a single incident might be severe enough to legally warrant action by a reflection essay employer. A hostile workplace can extend past business hours as well. Employers have an obligation to address behavior such as a person sending harassing texts or messages to a co-worker in the evening.
The key is that the employer must be aware of the behavior, unless it involves a supervisor, in which case, a company can be automatically held responsible for the behavior. While hostile work environments are often associated with sexual harassment, they can actually be the result of any type of discrimination, and employers need to stress that to their workers. If you are uncomfortable with a co-worker's behavior or believe your employer is breaking a workplace law, the first step is to contact your supervisor or human resources department.
The next step may be to file an administrative complaint with the appropriate agency. This is more common for reports that have taken a long time to prepare or require an additional explanation before the reader looks at the report itself.
For a progress report, list your name, project name, date, and reporting period on a title page. Put each item on a separate line. Provide an executive summary detailing the key information. Include your conclusions, justifications, and recommendations. This allows someone to understand the main points of your report without reading the entire paper. Your executive summary should be. List the section headings in the table of contents, as well as the page numbers where that section starts.
This allows your readers to easily navigate your report and find the information they need. However, include titles and headers for each section to make it easier to navigate your report. Write an introduction to provide an overview of the report. Tell the reader what prompted you to write this work report. Summarize the context surrounding the report, and explain your purpose. Give the scope of your report, as well as a road map of its contents.
Be direct and specific so that your reader will understand the context and purpose without a lengthy explanation. Write paragraphs for your introduction. For a progress report, your introduction should only be paragraphs long.
It should summarize your project and what you hope to accomplish. Then, discuss and interpret your findings and how they relate back to the topic of your report. Our population is aging, leading to more health risks among our clientele. Instead, list your accomplishments or completed tasks in the section after your introduction.
You might also provide a short sentence paragraph in this section. However, a list is usually sufficient. Give your recommendations for moving forward. Your recommendations should explain what will happen in the future. Explain what your solutions will solve, and how they relate back to your conclusions. After writing your explanation, provide your recommendations in a numbered list, starting each one with a verb.
List your recommendations from most important to least important. Train all employees to perform CPR.
Discuss your process and reasoning for reaching your conclusions. Explain how you approached the topic, issue, or problem.
Writing a Report: Why Proper Structure Matters
NHS and adult social care complaints Find out how to complain about your doctor or health visitor. Top links Find your local Citizens Advice Volunteer with us Jobs in our network Press releases Our blogs Read what we're saying about a range of issues.
England This advice applies to England: England home Advice can vary depending on where you live. Complaint about a problem at work - grievance letter checklist This advice applies to England Print. Did this advice help? Yes No.Many students find that, in order to keep their report well organized and easy to understand, they should follow a standard format.
The main headings and sections in a typical report include:. Longer reports should have a table of contents and a glossary of terms - the latter being crucial for highly specialized reports or those with a lot of technical lingo. It should be short, but still detailed enough to provide a comprehensive overview of the report.
Often times, people who read the summary might only skim through the report, so it is important to remember to include all of the relevant details.
This is where you how to write report card comments clearly explain the problem and advise your audience why you are writing this particular report.
The previous sections are to be written in basic English. Your introductory paragraph should be engaging, since you want the reader to be interested in reading the rest of your report. You should provide some background information on your topic, then state your thesis so that the reader knows what the report is going to be about. The three main halls of the PPIE were filled with modern creations of the day and were an excellent representation of the innovative spirit of the Progressive era.
Start each paragraph in the body of the report with a topic sentence. The body paragraphs are where you state the evidence that supports your thesis. Each body paragraph consists of a topic sentence and evidence supporting the topic sentence. The topic sentence introduces the main idea of the body paragraph and links the paragraph back to the thesis. Example topic sentence for Thesis 1: At the PPIE, the Court of the Universe was the heart of the exposition and represented the greatest achievements of man, as well as the how to write report card comments of the East and the West.
Support each topic sentence with evidence from your research. After you write your topic sentence in the body paragraph, provide evidence found in your research that supports your topic sentence. Incorporate this research using a mixture of paraphrases and direct quotes. On the other hand, a direct quote means using the exact words from the original source in quotation marks, with the author cited.
For the topic sentence listed above about the Court of the Universe, the body paragraph should go on to list the different exhibits found at the exhibit, as well as proving how the Court represented the meeting of the East and West.
Use your sources to support your topic, but don't plagiarize. Always restate the information in your own words. In most cases, you'll get in serious trouble if you just copy from your sources word-for-word. Also, be sure to cite each source as you use it, according to the formatting guidelines you were given.
Follow your evidence with commentary explaining why it links to your thesis. Commentary is your own ideas about your topic and the evidence.
Analyze the evidence to explain how it supports the ideas presented in your topic sentence, then clearly link it back to your thesis. This helps the reader follow your train of thought, which makes your argument stronger. For a longer report, you may write more sentences for each piece of commentary. Summarize your research in the conclusion paragraph. This paragraph both summarizes your thesis again and provides your final thoughts on your topic.
Write My Report
Part 4 of Scan the report to make sure everything is included and makes sense. Also, look for whether your evidence supports your thesis . Check carefully for proofreading errors. Hearing the words can help you catch awkward language or run-on sentences you might not catch by reading it silently.
Read each sentence from the end to the beginning. Start with the last sentence of the report, then the one before that, and so on. By Career Anna June 10, Share with your friends:. Report Writing Format Here are the main sections of the standard report writing format: Title Section - This includes the name of the author s and the date of report preparation.
Summary - There needs to be a summary of the major points, conclusions, and recommendations. It needs to be short as it is a general overview of the report. Some people will read the summary and only skim the report, so make sure you include all the relevant information. It would be best to write this last so you will include everything, even the points that might be added at the last minute.
Topic selection separates bad report writers from good report writers as well as from excellent report writers. In many instances, readers are attracted to certain documents because of their topics. Getting the right report topic is of the essence if writers are to maintain their readership. Many writers forget the issue of scope when selecting a topic.
Scope is indeed an important consideration which calls for patience and careful consideration of the general subject suggested before settling on a specific report topic. Exceptional report writers understand the significance of scope and thus focus on specific aspects of a subject or topic before they decide on a topic. Writers are often advised to focus on the vitalities of a subject and only present that to their readers.
It is essential for authors to ask themselves the following questions how to write a report help in narrowing the scope of a subject:. Step 2: Decide on the procedure This means planning your investigation or research, and how you'll write the report.
Ask yourself: What information do I need? Do I need to do any background reading? What articles or documents do I need?
Do I need to contact the library for assistance? Do I need to interview or observe people? Do I have to record data? How will I go about this? Step 3: Find the information The next step is to find the information you need for your report. What you find out will form the basis, or main body, of your report - the findings.
For more on finding information: Research and reading Steps for writing an assignment Step 4: Decide on the structure Reports generally have a similar structure, but some details may differ. How they differ usually depends on: The type of report - if it is a research report, laboratory report, business report, investigative report, etc. How formal the report has to be. Then, discuss and interpret your findings and how they relate back to the topic of your report. Our population is aging, leading latex phd thesis style more health risks among our clientele.
Instead, list your accomplishments or completed tasks in the section after your introduction. You might also provide a short sentence paragraph in this section. However, a list is usually sufficient. Give your recommendations for moving forward.
Your recommendations should explain what will happen in the future. Explain what your solutions will solve, and how they relate back to your conclusions. After writing your explanation, provide your recommendations in a numbered list, starting each one with a verb. List your recommendations from most important to least important. Train all employees to perform CPR. Discuss your process and reasoning for reaching your conclusions.
Explain how you approached how to write report card comments topic, issue, or problem. Review your findings, then explain how they lead to your recommendations. This section should be the longest in your report. In its place, include a section on the obstacles you faced while working on the project, as well as how you overcame them. List any references you used in preparing your report. References might include journal articles, news articles, interviews, surveys, questionnaires, statistical findings, and other related information.
Provide appendices for materials like surveys, questionnaires, or emails. Not every work report needs appendices. Label each appendix with a separate letter. Include a short conclusion summarizing your findings or progress. First, you should take some time to prepare and plan for your report. Before you start writing, identify the audience. Your report should be written and tailored to the readers' needs and expectations.
When planning, ask yourself several questions to better understand the goal of the report. Some questions to consider include:. Once you identify the basics of your report, you can begin to collect supporting information, then sort and evaluate that information.
The next step is to organize your information and begin putting it together in an outline. With proper planning, it will be easier to write your report and stay organized. To keep your report organized and easy to understand, there is a certain format to follow. This report writing format will make it easier for the reader to find what he is looking for. Remember to write all the sections in plain English, except the body, which can be as technical as you need it to be.
If the report is short, the front cover can include any information that you feel is necessary, such as the author s and the date prepared.
How to write a physical security report
In a longer report, you may want to include a table of contents and a definition of terms. The summary consists of the major points, conclusions, and recommendations. It needs to be short, as it is a general overview of the report.